NOTES: Digital Rights Management in Sharepoint

Apply IRM to a list or library
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Before IRM can be enabled for lists and libraries, the Microsoft Windows Rights Management Services (RMS) Client with Service Pack 2 must be installed on every front-end Web server for your SharePoint site. In addition, Information Rights Management needs to be enabled in Central Administration for your site. Additionally, a server administrator must install protectors on all front-end Web servers for every file type that the people in your organization want to protect by using IRM.

To apply IRM to a list or library, you must have at least the Design permission level for that list or library.

1. If the list or library is not already open, click its name on the Quick Launch.

If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.

On the Settings menu , click List Settings, or click the settings for the type of library that you are opening.

For example, in a document library, click Document Library Settings.

2. Under Permissions and Management, click Information Rights Management.

Note   If the Information Rights Management link does not appear, IRM might not be enabled for your site. Contact your server administrator to see if it is possible to enable IRM for your site. The Information Rights Management link does not appear for picture libraries.

3. On the Information Rights Management Settings page, select the Restrict permission to documents in this library on download check box to apply restricted permission to documents that are downloaded from this list or library.
4. Under Permission policy title, type a descriptive name for the policy that you can use later to differentiate this policy from other policies.

For example, you can type Company Confidential if you are applying restricted permission to a list or library that will contain company documents that are confidential.

5. Under Permission policy description, type a description that will appear to people who use this list or library that explains how they should handle the documents in this list or library.

For example, you can type Discuss the contents of this document only with other employees if you want to restrict access to the information in these documents to internal employees.

6. To apply additional restrictions to the documents in this list or library, do any of the following.

To
Do this

Allow people to print documents from this list or library.
Select the Allow users to print documents check box.

Allow people with at least the View Items permission to run embedded code or macros on a document.

Select the Allow users to access content programmatically check box.

Note   If you select this option, users could run code to extract the contents of a document.

Require that people verify their credentials at specific intervals.

Select this option if you want to restrict access to content to a specified period of time. If you select this option, people’s issuance licenses to access the content will expire after the specified number of days, and people will be required to return to the server to verify their credentials and download a new copy.

Select the Users must verify their credentials every check box, and then specify the number of days for which you want the document to be viewable.

Prevent people from uploading documents that do not support IRM to this list or library.

If you select this option, people will not be able to upload any of the following file types:

• File types that do not have corresponding IRM protectors installed on all of the front-end Web servers.
• File types that Windows SharePoint Services 3.0 cannot decrypt.
• File types that are IRM protected in another program.

Select the Do not allow users to upload documents that do not support IRM check box.

Remove restricted permissions from this list or library on a specific date.
Select the Stop restricting permissions to documents in this library on check box, and then enter the date that you want.

7. After you finish selecting the options that you want, click OK.