Notes-VisualMeeting

Being a technical person and a pure problem solver at work, I made it clear to my peers and boss that I don’t like to attend meetings.  If you want to discuss something with me, you need to drop by at my cube and I will give you my undivided attention.  My line of work has evolved lately and I have to spend more time in the carpet [this is what my factory peers choose to call the people in the cubicle – carpet worker or armchair quarterback] . Being in the carpet, we are always called for meetings for just about anything that comes up in our department.  If a hard problem arises, they call for a meeting.  If a mouse is trapped in the cabinet, they call for a meeting. [I’m just kidding] .There is also a daily morning meeting at 0750 which is better now due to the carefully planned agenda.  But sometimes, this morning meeting can also suffer from the syndrome called “meeting bounce” where a topic on the table is not part of the main agenda.  This ‘”meeting bounce” syndrome can be hard to stop sometimes especially when the bouncer are your superiors.

This weekend, I wanted to learn more about improving the way we hold meetings and did some search on the web of a good book to educate me.  I ended up with Visual Meetings by Sibbet.  I took some notes but you really have to read the book yourself to get the full dosage of learning.  Such a good read and lots of illustration as the book implied – Visual.

Book-Visual Meetings
Author-David Sibbet
ISBN: 978-0470601785
Chapters: 23
Pages: 259
My Rating: 5 Stars

View .pdf by Freeplane | Freeplane Website

 

Notes-VisualMeeting

• Core Idea
  • Imagine
    • Imagine the problem to solve
    • Explore the pattern
    • Store chunks of information
    • Find the pattern
  • Vision
    • Listen
    • Visualize
    • See
    • Talk
  • Values
  • Action
  • Results
• Meetings
  • Purpose of Meeting
    • Launch a team
    • Make decision
    • Track/Guide progress
    • Lead change process
  • Meeting starts in our imagination
  • Visualize meeting purposes and objectives
  • You can’t control thinking but can guide it
  • Tools for visual meetings
    • Display
    • Mapping
    • Diagramming
  • Visions to action
    • Roadmap
    • Gameplan
    • Progress map
    • Task list
    • Journey charts
    • Dashboards
  • Power of visual meetings
    • Sparking imagination
    • Thinking Big picture
    • Engaging people actively
    • Supporting group memory and productivity
  • Why Meetings?
    • Why are we here?
    • Who are you?
      • What might you be asking
    • What are we doing?
      • How are we going to do it?
  • Models
    • Who is there?
    • Who are you?
    • What are we doing?
    • How are we going to do it?
  • Types of meeting
    • Welcoming new members
    • Initial session
    • Brainstorming and design
    • Annual meeting
    • Visioning session
    • Problem solving
    • Learning session
    • Decision making
    • Project kickoff
    • Board retreat
    • Virtual team meeting
• Learning
  • Learning Cycle
    • Imagination with intentions and task focus
    • Exploration and engagement
    • Thinking/pattern finding
    • Decision to move to action and application
• Thinking
  • Process of finding connection
  • Solving problems
  • Revealing a design
  • Setting the criteria for decision
  • The Thinking Process
    • What are the simplest/the most fundamental elements
    • Work towards the most complex
  • 4 Ways To Get Started
    • Personal visualization using journal/sketchbook
    • One on one meeting
    • Graphic template
    • Let others draw
  • Thinking Exercises
    • Doodle faces
    • Spontaneous drawing
    • Mind mapping
    • Spontaneous writing
      • write a question and answer w/out thinking
    • Trace drawing
    • Note taking
    • landscapes
• 4WH
  • Who?
  • What?
  • When?
  • Where?
  • How?
• Journaling
  • Draw setting charts
  • Practice bullet points
  • Play with lines and borders
  • Doodle little people
  • Play with cartoon bubble
  • Take notes in a different format
• Push and Pull
  • Push
    • asserts itself
    • changes things by adding context
    • Rule based
    • Guidelines
    • Creates resistance
    • ex. Powerpoint is a push
  • People feel pushed by
    • Instructions
    • Dense contents
    • Predesigned formats
    • Confrontation/attacks
    • Decision
    • Evaluation
    • Proposal
  • People feel pulled by
    • Open questions
    • Simple images
    • Silence
    • Moving back out of the way
    • Blank paper/blank spaces
    • Open hand drawn charts
    • Uncertainty
    • Breakdown in agenda
• Brainstorming
  • Rules
    • Suspend judgment
    • Speak whatever occurs
    • Don’t edit, same ideas ok
    • Write down all ideas
    • Work quickly
  • Types of Brainstorming
    • List brainstorming
    • Howto or I wonder
    • Sticky notes wall
    • Vision breakout
    • Improvise
      • make things up
    • Discuss/propose
  • 5 Steps
    • Understand the problems
    • Identify success criteria
    • Brainstorm solution
    • Pick best solution
    • Implement solution
• Storyboarding
  • Break information down
  • Arrange in narrative flow
  • Look at the big picture
• Idea Mapping
  • add central idea in the middle
  • Identify something connected
  • create branch
  • keep adding branches
  • Purpose
    • to stimulate thinking
    • to think linearly
• Visioning Process
  • Preparing
  • Exploring and learning
  • Agreeing on current realities
  • Opening to a vision
  • Creating strategies
  • Implementing change
  • Living the vision
  • Exercise
    • Write your career histories, 15years
    • Write your career future, 5 years
• SWOT
  • Strength
  • Weakness
  • Opportunities
  • Threats
• Change
  • How to change
    • Go beyond brainstorm session
    • Come to shared agreement
    • Unite what step to begin
  • stress tension=creative tension
  • Creative people

    • they have the capacity to keep themselves in the space of creative tension long enough to create extraordinary results

      each day, they make progress

      structural tension drives creative action

      they have an appetite for creative tension and hold their visions while exploring every way possible to change current reality

  • Agreeing on Action Plan
    • Where are we now?
    • Where do we want to go?
    • How do we get there?
    • What are the success factors?
• Team Performance
  • Flow of action
  • Flow of energy
  • Flow of information
  • Flow of operation
  • Models
    • Orientation
      • Why here?
    • Trust building
      • Who are you?
    • Goal clarification
      • What are we doing?
    • Commitment
      • How will we do it?
    • Implementation
      • Who does what/when/where?
    • High performance
      • WOW
    • Renewal
      • Why continue?
  • Decision Funnel
    • Proposal for action
    • Dot vote
    • Hi/Lo graphs
    • Agree
• Visual Problem Solving
  • Use frequency checklist
  • Use scatter diagrams
  • Use pareto charts
  • Use fishbone diagram
  • Use histogram
  • Use flow charts
  • Use control charts